Foundation Administrator

Foundation Administrator - Full Time

Why STARS

At STARS, we come to work every day with a purpose…to save lives.  Whether you work in the aircraft or at one of our six bases, everyone at STARS plays a vital role in helping to provide critical care, anywhere. Since flying our first mission in 1985, we have never lost sight of what is most important – our VIPS, or Very Important Patients. Each year, we fly over 3,000 missions, providing world class critical medical care whenever and wherever we are needed, and every team member contributes to helping that VIP. We are a lifeline to the community when time and clinical expertise can make all the difference.

We are currently looking for a Foundation Administrator at our Calgary base in a hybrid arrangement as part of the Foundation department.

It takes a team to make a difference in people’s lives. When it comes to STARS’ life-saving mission, it also takes individuals, communities, industry and governments. As a member of our Foundation team, you will be on the front-line serving as an ambassador and fostering relationships with our allies. Be part of something bigger.  Be part of our team.

Key Responsibilities:

• Collaborate with all levels of the organization to support full scope administration that may include meeting coordination, travel arrangements, leader and team expenses, office management, ad hoc projects, booking base tours and general administration that keep the Foundation’s office running smoothly across all bases.
• Effectively interact with a wide variety of prospective and confirmed Foundation donors, providing exemplary customer service, promoting and building the Foundation’s brand within the community.
• Provides a bridge for smooth communication between Foundation senior leaders and internal team members; demonstrates leadership to maintain credibility, trust and support with senior management and the wider Foundation team.
• Ensure records are up to date and accurate, including valuable giving and relationship information added to Raiser’s Edge (creating, updating, linking and merging where appropriate).

Qualifications & Requirements:

• Degree in Office Administration, Business Administration, or other relevant discipline considered an asset.
• Minimum 3 years of experience in a senior administration role supporting a Foundation leadership team OR 3 years of experience as an Executive Assistant to Senior Executive leader.
• Experience with Raiser’s Edge and knowledge of Fund Development and CRA law for charities are considered a significant advantage.
• Comfort working in an open office environment.
• Proficient in Microsoft office software intermediate to advanced level of working knowledge of Word and Excel.

What we offer:

At STARS, every day we come to work with a purpose, to save lives. Maybe that’s your purpose too. We provide a strong total reward offering inclusive of a salary tailored to your education and experience, comprehensive organization-paid health and dental benefits, free parking and more.

But the real reward is joining a legacy – a legacy of lives saved, of hope in the fact of the unimaginable, and of `pride in making a difference. When you join STARS, you become part of a community that knows we’re stronger together. It takes a team to deliver the highest standards of care, and we need you to help us be our best.

Elevate your career. Be part of something bigger. Be part of STARS.

How to Apply/ Deadline to apply:

If you are the person we are looking for and would like to make a difference with your career, please make sure to apply by closing date: January 31, 2025

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